You already earned the money.
HART makes sure it comes back.
HART — HealthCare Advanced Rebate Tracker. One system of record for every rebate dollar: tracked, alerted, recovered. Fed from the ERP you already own, watching every tier while the period is still open.
of health systems are not proactive on rebates
alert types, each with money, a clock and a name
inside hospital IT, 12 building this product line
Live tier monitoring
Supplier agreement · Tier 3 threshold
Position recalculates on every purchase. Period still open.
Qualified spend
$4,160,000
Tier 3 at
$5,000,000
Gap to next tier
$840,000
Upside on the table
$103,000
Status
Near-miss — caught while open
Illustrative agreement and figures. Without live monitoring this quarter closes $840,000 short and the $103,000 never arrives.
Rebate recovery for health systems — live tiers, five alerts, every open dollar with an owner.
Book the walkthroughEveryone owns the spreadsheet. Nobody owns the chase.
Rebate agreements concentrate in your highest-value spend — and that is exactly where the process breaks. The contract lives in a PDF. The tiers live in an inbox. Recovery is nobody's job title.
The contract lives in a PDF
The tiers live in an inbox. Nobody sees the next tier until the period has closed.
Remittances are never re-checked
Under-payments against contract math are accepted silently.
Deadlines sit in one calendar
Renewal windows close unseen while the analyst fights other fires.
Recovery is nobody's job title
Found money without an owner is not found money.
The near-miss — the most expensive failure
The costliest rebate failure isn't a missed payment. It's the tier you nearly hit.
Purchasing short of the tier
$0KDiscount left behind
$0KSeen
after the quarter closed
This money isn't lost to negotiation. It's lost to the calendar. HART recalculates your tier position on every purchase, so a near-miss surfaces while the period is still open — with the dollars, the days and the owner attached.
Illustrative figures drawn from typical health-system contract structures.
Every rebate dollar — tracked, alerted, recovered.
Not a report. A working system, where every capability feeds the next dollar recovered.
Live tier monitoring
Position recalculated on every purchase; near-misses caught while the period is still open.
Five alert types
Near-miss, shortfall, variance, expiry, overdue — each with dollars, days and an owner.
Rebate & contract tracking
Every agreement, tier table and deadline in one governed system. Not a spreadsheet.
Tasks & audit trail
Alerts become assigned work with escalation paths and a complete history.
Analytics & dashboards
Board-ready views that drill from the region down to the contract line.
Supplier dispute portal
Disputes resolved where the supplier can answer, dollars assigned to the right department.
Five alerts. Each one arrives with money, a clock, and a name.
Triage is automatic — the queue is ranked by dollars at stake, not by the date the email landed.
Analyst workbench · ranked by money, not by date
5 open · illustrative queue
Expiring contract
“Renewal window closes in 12 days.”
$1,250,000
value at risk
12 days
Elena Rostova · VP Supply Chain
Rebate shortfall
“Q2 tier payment under-remitted.”
$184,200
under-remitted
Dispute window · 12 days
Marcus Vance · Rebate Analyst
Opportunity near-miss
“You're $840K from the next tier worth $103K more.”
$103,000
upside
Before period close · 4 days
Sarah Jenkins · Sr. Sourcing Lead
Overdue payment
“Earned rebate past due.”
$96,500
owed
21 days past due
David Chen · Finance Operations
Calculation variance
“Invoice price differs from contract price.”
$42,800
per-line gap
Ongoing reconciliation
HART matching engine
The rule
Every alert lands with dollars at stake, days remaining and an owner. An alert without all three is a notification — and a notification is not a recovery.
Follow one dollar — contract load to recovered payment.
Nothing expires unseen. Nothing is underpaid quietly. Every open dollar has an owner and a deadline.
Step 1 · Finance · one-time
Set up
Agreements, tier tables and the rebate budget loaded — self-service.
Step 2 · ERP · continuous
Feed
Purchases, invoices and remittances stream from the ERP you already own.
Step 3 · HART engine · real time
Match
Every line tied to its contract, tier and measurement window.
Step 4 · HART engine · on every PO
Track & alert
Tiers recalculate on every purchase; five alert types fire in time to act.
Step 5 · Named analyst · until closed
Work
Alerts become assigned tasks with escalation paths and a full audit trail.
Step 6 · Supplier portal
Recover
Disputes resolved and dollars assigned to the right department.
Cloud SaaS on AWS. Runs off the ERP you already own.
Purchases, invoices and remittances stream in from your ERP. HART matches, monitors and alerts — no servers to buy, nothing for IT to host.
Is HART integrated with Epic?
No — and it doesn't need to be. HART is fed from your ERP, where purchases, invoices and remittances live. With IMS running, the bill-only spend entering that ERP is already contract-validated, so HART inherits clean data without touching Epic.
Cloud SaaS on AWS
Multi-tenant with redundancy. No servers to buy, nothing to rack.
Encrypted in transit and at rest
Secured data stores with immutable audit logs.
SSO Entra ID + MFA
Role-based access that mirrors how finance is already structured.
Every device, same experience
Desktop, laptop, iPad, iPhone — nothing to install.
Multi-tenant redundancy, audit logs on every record, and a deployment footprint of exactly zero on your estate.
Two of the six attack the largest money leaks in hospital supply chain.
A healthcare software company — 25+ years inside hospital IT, 12 years building this product line, shaped screen by screen with supply chain leadership.
HART Rebate Management
Track and manage every rebate dollar. Live tiers, five alerts, recovery with an owner.
ExploreIMS Bill-Only Implants
Manage bill-only implant procedures. Contract compliance enforced; suppliers submit in the portal.
ExploreCompliance Tracking
Physician and vendor vaccination or compliance status — healthcare and government.
ExploreRequest Approval Workflow
Approval tracking for requests, such as product approval ahead of surgery.
ExploreCourier Service Management
Transport-department moves of product and equipment between locations.
ExploreCustom Solutions
Bespoke software built to your requirements — business problems turned into working systems.
ExploreIMS Bill-Only Implants & tray management
Bill-only implant spend is the other place the money goes. IMS manages the procedure end to end: the case, the implants used, the tray that came in, and the contract price each line must honour. Suppliers submit in the portal, so what reaches your ERP is already contract-validated — which is exactly the clean data HART needs.
- Contract compliance enforced at the line, before the invoice is accepted
- Suppliers submit implant usage and pricing in the portal, not by email
- Tray tracking and instrument sets tied to the case and the location
- Case-level visibility into implant usage, cost and status
- Audit-ready history on every implant, every case, every adjustment
Platform walkthrough — IMS and HART running together.
Move four numbers. See what recovery is worth.
Your spend, your footprint, what you capture today. The model splits the gap into near-misses, supplier underpayments, expiries and the analyst hours you get back — then prints it on one page you can hand to finance.
Your numbers
Rebate-bearing spend $30M · captured today $446,400 · modeled platform cost $64,200/yr.
What recovery is worth
Modeled annual benefit
$493,200
Net of platform cost
$429,000
Payback
1.6 mo
Effective capture
3.10%
Tier near-misses closed before the period ends
Positions recalculated on every purchase, not at quarter close
$327,360
Supplier underpayments identified and disputed
Variance alerts on what was paid vs. what the tier table owed
$31,248
Agreements and credits that no longer expire unclaimed
Expiry and overdue alerts with a named owner and a clock
$119,040
Analyst time returned (324 hrs/yr)
Spreadsheet reconciliation replaced by a governed system of record
$15,552
Illustrative model built on typical health-system contract structures. Your own agreements are walked during the demo before any number is committed.
Find the near-miss before the quarter closes.
We'll walk your agreements, show where the tiers sit today and what the calendar is costing. If the dollars aren't there, we'll tell you that too.
Live sandbox — your contract structures, not a canned deck
A first pass at the rebate dollars currently unclaimed
No ERP connection needed to see it run
Every dollar figure on this page is illustrative, drawn from typical health-system contract structures.