Sterile Mate Secondary Source Rebate Program
Your everyday lines.
Your hardest backorders.
One rebate that pays on both.
Consolidate the product lines you already buy every week — and the items nobody else can fill — with a single secondary source. Your combined quarterly spend sets the tier, and the tier pays retroactively on the first dollar of the quarter.
2.0%
Top tier, contracted lines
Retroactive to dollar one
$100,000
Contracted rebate begins
Combined quarterly spend
45 days
After quarter close
Order credit or ACH
How this compares
Measured against what a GPO actually returns to you.
Group purchasing administrative fees are capped at 3% of the purchase price under the GPO safe harbor at 42 C.F.R. § 1001.952(j), are commonly quoted in the 1–3% range, and only a share of that reaches the member. Published supplier volume rebates sit at roughly 2% of net purchases, settled annually and applied to the marginal spend. That is the benchmark this program is built against — not a competing claim, just arithmetic.
Typical GPO share-back
1–3%
administrative fee, capped at 3% of the purchase price under the GPO safe harbor. What reaches the member is a share of that, and a typical supplier volume rebate runs around 2% of net purchases.
- — Requires a signed letter of commitment
- — Increases usually apply only to the marginal spend
- — Often settled annually, and backorders sourced off contract rarely qualify
Sterile Mate, top tier
2.0%
on contracted lines from $100,000 of combined quarterly spend, plus 2.0% on sourced backorders — paid quarterly, and retroactive to the first dollar rather than only on the spend above the threshold.
- No GPO contract and no membership fee
- Retroactive to dollar one, not marginal
- Paid quarterly, not once a year
Two tracks, one ladder
We can tell you exactly what the rebate is on the lines you buy every day.
On the lines we distribute under agreed contract pricing, the rebate rate is published firm and your team can model it before the order is placed. A backorder is sourced against allocation anywhere in North America, where neither availability nor price can be promised in advance — so that track carries its own, separately published rate.
Both count toward the same tier. Your combined quarterly spend decides which tier you are in, and each track then pays at its own rate — so the routine volume you consolidate with us lifts what your hardest backorders earn. The contracted-line rebate opens at $100,000 of combined quarterly spend.
Contracted lines
Product lines we distribute under agreed contract pricing, so the rebate rate is published firm before you order.
Sourced backorders
Items sourced anywhere in North America against allocation, where neither availability nor price can be promised in advance.
Sourced anywhere in North America
Six years of secondary-source sourcing, now paying you back on the volume you were already placing.
The tier table
Combined quarterly spend sets the tier. Every tier is retroactive.
Most volume programs pay only on the dollars above a threshold, and settle once a year. Ours pays the rate you reach on the entire quarter. The contracted-line rebate begins at $100,000 of combined quarterly spend — below that, your backorder volume still earns the Tier 1 backorder rate and still counts toward reaching the threshold.
| Tier | Combined quarterly spend | Annual run rate | Contracted lines | Sourced backorders |
|---|---|---|---|---|
| Tier 1 | $50,000 – $99,999 | $200,000 | from $100,000 | 1.0% |
| Tier 2 | $100,000 – $174,999 | $400,000 | 1.0% | 1.25% |
| Tier 3 | $175,000 – $249,999 | $700,000 | 1.5% | 1.5% |
| Tier 4Top | $250,000 and above | $1,000,000 | 2.0% | 2.0% |
Tier 1
$50,000 – $99,999
$200,000 a year
Contracted
from $100,000
Backorders
1.0%
Tier 2
$100,000 – $174,999
$400,000 a year
Contracted
1.0%
Backorders
1.25%
Tier 3
$175,000 – $249,999
$700,000 a year
Contracted
1.5%
Backorders
1.5%
Tier 4
Top$250,000 and above
$1,000,000 a year
Contracted
2.0%
Backorders
2.0%
Retroactive to dollar one. The tier you reach applies to the first dollar of the quarter, not just the dollars above the threshold. A hospital that lands at $175,000 earns the Tier 3 rates on all of it — not just on the dollars past the line.
+0.5% growth
Earned on the whole quarter when your combined qualified spend is at least 15% above the same quarter last year.
+0.5% commitment
Earned when at least 80% of your contracted-line and backorder volume is routed to Sterile Mate first.
+0.5% annual bonus
Added on the full year once annual qualified spend crosses $1,000,000, on top of every quarterly tier already earned.
Stacked at the top tier with growth, commitment and the annual bonus, the blended rate reaches 3.5% of qualified spend. Rebates are paid within 45 days of quarter close as a credit against future orders or by ACH — your choice at enrollment.
Contract pricing
Your contract pricing is set with you, not handed to you.
Pricing on the contracted lines is agreed with your system and loaded against your account once the agreement is signed, so your team sees your own pricing at the point of order.
A volume commitment earns deeper contract pricing on those lines — the rebate is paid on top of that price, not instead of it.
Nothing is retroactively repriced. The rate schedule above is fixed in writing for the quarter before you place a single order.
Contracted lines
The lines we are a select distributor for.
Everything below earns the published contracted rate for your tier. These are the predetermined lines you use every day — which is exactly why we can quote the rebate before you place the order.
How it works
Four steps, and your finance team can audit every one of them.
Nothing about this program requires you to take our word for the arithmetic.
01
Enroll on one page
Name, contact and payout preference, plus the written safe-harbor acknowledgement your cost-reporting obligation requires. No GPO contract, no membership fee, no minimum commitment.
02
A statement arrives monthly
Starting February 3, 2027, on the 3rd of each month you get spend to date by track, your tier, the exact calculation, every qualified PO line and the gap to the next threshold while the quarter is still open.
03
The quarter closes and is reconciled
The first rebate quarter closes March 31, 2027. Payment is issued within 45 days of quarter close, as a credit against future orders or by ACH — your choice at enrollment.
04
Your portal shows it live
Between statements, the rebate dashboard in your Sterile Mate portal shows current position, accrual by track and the gap to the next tier in real time.
Enroll
Enroll before January and your first quarter counts from day one.
Enrollment is open now. Qualified spend starts counting January 1, 2027 and the first rebate quarter closes March 31, 2027.
- Accrual begins 2027-01-01
- First monthly statement February 3, 2027
- Written safe-harbor terms, fixed at the time of sale
Discount safe harbor · 42 C.F.R. § 1001.952(h)
This rebate is a discount within the meaning of 42 C.F.R. § 1001.952(h). The terms are fixed and disclosed in writing at the time of your initial purchase. As a cost-reporting buyer you are obligated to fully and accurately report this discount on the applicable cost report and, on request, to provide the Secretary of Health and Human Services or a state agency with the information we furnish to you about it. Sterile Mate places no confidentiality restriction on these terms and will not impede that disclosure.
This purchase is subject to the Sterile Mate Secondary Source Rebate Program. The rebate value is not determinable at the time of sale; a statement showing the calculation will be furnished at quarter close.